Finance – Taxation Clerk

Job Posting #: 32

Department:  Financial Services

Reports To:  Treasurer / Manager, Financial Services

Directly Supervises:  None

Status:  Full-time Permanent

Salary:  $59,780.78 – $72,663.75

Application Due Date:   October 13, 2026

Position Summary

This position provides support in property taxation services, assisting in the billing and collection of taxes and maintenance of property tax accounts. Including the coordination and administration of property taxes.

Role Specific Duties and Responsibilities

Property Tax Billings:

1. Prepare the Interim and Final property tax bills,
2. Prepare, print, sort and mail property tax Reminder Notices monthly
3. Prepare the Supplemental/Omitted property tax bills as required
4. Process tax adjustment for all approved Municipal Applications process changes in property status, including new and revised assessment and other information affecting tax collection
5. Process any tax adjustments necessary, including:
   • NSF tax payments
   • Penalty/interest adjustments
   • Transfers from one account to another
   • Preparing refunds
   • Other miscellaneous adjustments as required
6. Coordinate with the Development Services Department and MPAC as it relates to the property roll changes; development, severances and permits.

Collection of Tax Arrears:

7. Coordinate collecting arrears, actively works to reduce and collect taxes before proceeding to tax registration.
8. Coordinate with the Treasurer on the Tax Sales process.
9. Balance the property tax sub ledger accounts to the General Ledger accounts on a monthly basis.
10. Calculate penalties and interest on a monthly basis according to procedures outlined in the tax by-law and the Municipal Act.
11. Download and process electronic bill payments for taxes and utility accounts received from various financial institutions.
12. Maintain all mortgage company
13. Maintain all pre-authorized payment plan, including pre-authorized payment notifications bi-annually to registrants.
14. Prepare and process pre-authorized payments and forward to the bank for processing, twice monthly and on instalment due dates.
15. Maintain e-bill
16. Update taxpayer address changes in Keystone and notify
17. Update ownership changes in Keystone in accordance with transfer documents from lawyers and the bi-weekly Municipal Sales
18. Assist in closing the tax sub ledger at year-end and open the new year’s tax sub
19. Maintain local improvement charges and district/area charges on tax
20. Maintain properties with eligible rebates as per legislation and on an as required basis.

 Customer Service Taxation:

21. Respond to telephone, email and walk-in questions from taxpayers
22. Prepare and verify tax certificates as requested by various lawyers and mortgage companies.
23. Perform cashier functions such as accepting, balancing and processing payments for tax and water payments, recreation program registrations and facility rentals and general receipts which involve cash handling and balancing cash drawer.
24. Prepare tax statements for taxpayers as required
25. Respond to inquiries from lawyers and mortgage companies
26. Provide information to taxpayers regarding tax incentive programs.

 Other Duties:

27. Maintain property files; includes file creation for new and deleted
28. Provide relevant material to auditors as required
29. Take bank deposits to the bank as required
30. Complete all required month-end and year-end processes as well as assist with the annual audit and Financial Information Return.
31. Assist the Trea Manager of Financial Services/Treasurer in other functions and processes as may be assigned.
32. Make updates as needed to the website’s Financial Services page.

General Duties and Accountabilities (All Municipal Roles)

1. Maintains a high degree of confidentiality and security of information at all times.
2. Perform other duties as may be assigned in accordance with department and corporate objectives.
3. Work in compliance with the Occupational Health and Safety Act, and other applicable legislation, department policies/procedures/practices, operational guidelines, and perform safe work practices.

Required Certifications and/or Health and Safety Requirements

• None

Education, Skills and Experience

• Diploma in business, accounting or related discipline preferred, or an equivalent combination of education and experience.
• 2 years’ in an accounting/bookkeeping function, with experience in Tax Collections, preferably in a municipal environment.
• Completion of Municipal Tax Administration Program
• Working knowledge of finance and accounting transactions (posting, documenting, controlling, and reporting) in area of specialty
• Thorough working knowledge of Microsoft Windows and Office applications, and office equipment.
• Strong skills in communication (written, oral and interpersonal).

• Ability to maintain confidentiality, be tactful in all dealings, and be self-motivated.

Physical Demands and Working Conditions

• Physical demand requires considerable sitting and computer usage. Working conditions are in a standard office environment with exposure to verbal criticism from the public.
• Normal hours of work are 35 hours per week, Monday to Friday; attend occasional evening meetings, as required.
• This position follows a hybrid work structure where work can be completed remotely or from the office based on task requirements or personal preferences. Working from the office is encouraged for tasks requiring a high degree of collaboration.

Contacts and Interactions

• Communicate regularly with municipal staff, tax payers, community groups, and the general public.

Applicant Information

Interested qualified applicants are invited to forward their cover letter and resume directly to the Municipality quoting Job # 32 by October 13, 2026, at:

jobs@meaford.ca

Attention: Human Resources

The Municipality of Meaford is committed to providing a barrier-free workplace. If accommodation is required during the selection or interview process, it will be available upon request.

We thank all applicants for their interest, however only those selected for an interview will be contacted.

Personal Information is collected under the authority of the Municipal Act for the purpose of candidate selection, and all information will be stored and used in accordance with the Municipal Freedom of Information and Protection of Privacy Act. For further information about this data collection, please contact jobs@meaford.ca.

Revenue Specialist

Permanent Full-Time

J0926-0286

The Town of New Tecumseth is looking for a Revenue Specialist to join our rapidly growing team. 

Why work with us?

Our growing community, identified as one of the fastest growing municipalities by Statistics Canada, located about an hour north of Toronto, offers beautiful rural and urban landscapes and diverse opportunities to work in a technologically progressive, public environment.

What we promise:

• flexible work environment, including ability to work from home up to two (2) days per week
• employer paid health and dental benefit packages from day 1
• competitive salaries
• OMERS pension plan
• free gym membership at Town recreation centres
• professional development opportunities

Reporting to the Supervisor, Revenue Services, this position is responsible for supporting all aspects of work relating to the Accounts Receivables, Taxation and Utility billing and collection function of the Finance Department.

How you contribute to our organization:

• Responding to customer service public inquires including escalated concerns typically requiring subsequent investigation and trouble shooting.
• Responsible for maintaining an accurate customer data base i.e. new account set-up, profile changes, accounting adjustments, preauthorized payment plans (PAP), electronic file transfer (EFT) etc.
• Responsible for the preparation, processing and administration of accounts receivable invoices. Monitor accounts receivables, identify doubtful accounts. Perform collection activities on defaulted accounts receivable.
• Uploads routes to utility operations system prior to consumption download. Analyzes consumption for invoicing accuracy, investigates discrepancies and seeks corrective resolution. When required, initiates contact with operations and customers on unusual trends to verify usage.
• Perform tasks related to accurate and timely billing of water accounts, including billing, analyzing billing exceptions, and assessing and resolving errors and exceptions. Process printing and mailing in liner with billing schedule.
• Perform tasks related to the accurate and timely completion of all service orders related to the new water billing accounts. Responsible for validating water meter reads, meter read scheduling and billing schedule, updating water/wastewater account and billing information, and performing validation and variance activities.
• Responsible for resolving payment issues, for tax, water and accounts receivable, research to find solutions and process customer refunds and adjustments as required.
• Generates tax bills, water, sewer, and sales invoices and delivers via electronic and mail distribution following legislated protocols. Processes monthly penalties and interest on accounts. Assists with Supplementary/Omitted tax billings, Payment-in-Lieu (PIL) and linear accounts for reconciliation and billings. Processes tax account amendments created by severances, Minutes of Settlement, mortgages changes and property sales, local improvements and Business Improvement Area charges.
• Provides ratepayers, lawyers, mortgage companies, etc., with timely and accurate tax and utility balances, ownership or assessment information regarding various types of properties.
• Processes mortgage company tax payments, prepares tax adjustment applications, ownership change letters, tax certificates, rebate applications, property tax programs, applies other delinquent revenues to account, etc. Tracks new building and development for tax purposes.  Processes pre-authorized payments, e-billing applications, and batch payments receives and post tax and utility payments as required.
• Assists Supervisor of Revenue with delinquent account collection through customer contact, overdue notices, and under extreme situations administers approved payment plans or assists with the tax sale or tax appeal processes and coordinate utility disconnections with the operational department. Prepares and documents property registrations and tax sales.  Prepares and monitors payment agreements for delinquent accounts and reverses non-negotiable payments.
• Assists with preparation, monitoring and updating of information related to tax and utility notices, website content, pamphlets, on-line information, portals, etc.

What you bring to the team:

 Education:

Minimum:

• College level certificate in Business or Accounting.

Preferred:

• Completion of Municipal Revenue Administration Program (OMTRA) or willingness to complete within 12 months of hire.

Experience:

• 3 -5 years of related experience in an accounts receivable and billing environment. Tax and Utility billing exposure is an asset.
• Minimum 3 years of Municipal Revenue Finance experience.

 Knowledge/Skill/Ability:

• Ability to perform precise calculations and financial assessments to ensure accuracy in tax/water and financial processes.
• Proficient in performing multiple functions and maintaining organized records and reports.
• Strong understanding of municipal, commercial, and industrial tax regulations.
• Thorough working knowledge and skill in Microsoft Office (Excel, Word, Outlook) and general financial applications. Exposure to Great Plains would be an asset.
• Problem solving ability required to analyze and investigate consumption billing and/or payment anomalies and implement corrective measures.
• Judgment is required to apply Town practices, refer issues to the Supervisor and setting own priorities to meet deadlines.
• Excellent customer service skills and when required the ability to resolve customer conflict.
• Ability to understand and apply the Municipal Act and Town policy and procedure with regard to taxation issues.

Salary: $61,895.89 – $77,365.08, plus employer paid benefits and OMERS pension plan

Hours: 35 hours per week, Monday – Friday

Location: Town Hall – 24 Tupper St. W., Alliston, ON L9R 1H2

Start Date: October 26, 2026

To apply, please submit a cover letter, resume and copies of the required credentials (high school diploma, training, etc) by October 1, 2026.

Apply here

We thank you for your interest; however, only those selected for an interview will be contacted.

Information collected will be used solely for the purpose of candidate selection, in accordance with the Municipal Freedom of Information & Protection of Privacy Act.

The Town of New Tecumseth is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. If contacted for an interview, please advise Human Resources if you require accommodation.

Senior Tax Sale Consultant – *UPDATED*

Job Status: Permanent, Full Time

Department: Tax Sales                                                         

Reports To: General Manager

Position Summary

The Senior Tax Sale Consultant is responsible for the administration of files where the one-year period following the registration of a tax arrears certificate has expired.  They will execute the required procedures and ensure that all the requirements of the pertinent legislation and regulations are adhered to. They will advise our clients on an ongoing basis and ensure that they are always provided with an outstanding level of service.  They will work both individually, and as part of a close-knit team.

Position may be remote – however initial training is located in Newmarket, Ontario.

Duties and Responsibilities

Under the supervision of the General Manager, the duties and responsibilities of the Senior Tax Sale Consultant include, but are not limited to, the following:

• Reviewing files to ensure viability of proceeding with tax sale;
• Using our custom software to create the required documents;
• Working with our OntarioTaxSales.ca website team and the Realtax team;
• Registering documents online;
• Being available to our clients on the day of a tax sale, until the tender opening or auction has concluded;
• Occasionally attending tender openings or auctions;
• Becoming thoroughly familiar with the procedures and requirements set out in Part XI of the Municipal Act, the Municipal Tax Sales Rules, various other statutes, and pertinent case law;
• Managing tax sale files from beginning to end. Beginning around the time of the expiry of the one-year period following the registration of a tax arrears certificate;
• Being familiar and knowledgeable of our procedures and software, initially working on tax registrations. This will include duties such as becoming familiar with
  • our customized software;
  • our fee structures;
  • preparation of farm debt notices, first notices, final notices, statutory declarations, cancellation certificates, and any other required documents or instruments; and
  • various reports on searches.
• Conducting all registrations on title of the required instruments;
• Checking files prior to commencement of tax sale procedures;
• Working with clients to calculate minimum tender/bid amounts;
• Document preparation, document registration, preparation of tender/bid packages;
• Liaising with clients and advising them on the requirements of tax registrations;
• Attending conferences and/or zone meetings for organizations such as AMCTO, MFOA, and OMTRA; and
• Possibly conducting workshops at conferences and/or zone meetings as well as working on our website, OntarioTaxSales.ca

Other

• Other duties as assigned.

Minimum Requirements      

• University Degree or College Diploma
• 5 years of proven experience in a municipal environment;
• Extensive experience in tax sales;
• Title searching experience an asset;
• Strong knowledge of pertinent legislation and regulations;
• Excellent customer service skills;
• Graduate of the MTAP program;
• Ability to work under pressure and meet tight timelines;
• Excellent eye for details;
• Strong organizational and time-management skills;
• Knowledge of Word, Excel, Outlook and PowerPoint;
• Excellent communication skills, both written and verbal; and

Key Relationships

This position interfaces with internal and external contacts:

• Internal: All other Realtax Employees
• External: Treasurers/Deputy Treasurers/Clerks from 240 Municipalities

Working Conditions

• Work normal business hours but may be required to do some work in the evenings or outside normal working hours;
• Travel may be required in spring and fall
• Able to work on a computer for long periods of time;
• Required to work in a busy, open area office which may result in constant interruptions;
• Required to spend long hours concentrating which will require attention to detail and high levels of accuracy; and
• Required to meet a number of deadlines which may cause stress.

Pay Rate

• $150,000 – $200,000

Please submit your resume to our General Manager at: carolynnkent@realtax.ca

Manager, Corporate Collections

Job Opening Number: 107284
Job Requisition Number: 542 
Number of Positions: 1
Job Type: Management and Administration
Job Code: Manager 7, 35
Department: Corporate Support Services
Division: Finance
Hiring Salary Range: $117,414.00 – $132,091.00 per annum
Job Grade: 007
Job Status and Duration: Full Time (FT), Regular (R)
Hours of Work: 35 Hour work week
Location: City Hall
Posting Date: 09/29/2026
Closing Date: 10/21/2026

Notice to Internal Applicants: To ensure your application is processed as internal, please submit your application using your City of Brampton work email address.

External and internal applicants are now being considered.

POSITION DUTIES:

Reporting to the Senior Manager, Revenue, responsible for the management and direction of all collection activities for defaulted Provincial Offence Act (POA) fines, non-parking Administrative Monetary Penalty (AMPS), tax accounts in arrears, and miscellaneous receivables owed to the City.  In addition, this position is responsible for all administrative aspects of the Tax Collection, POA, and General Receivables sections. This individual provides leadership, strategic direction, and overall staff development within the Corporate Collections area.  The individual will be required to either personally represent the Corporation or co-ordinate representation in dealings with external agencies, various clients, legal proceedings and appeal hearings.  Provides direction, guidance and skills development to non-union and union staff.

•    Manage all operational and administrative aspects of the tax arrears, defaulted POA fines, Non-parking AMPS and general accounts receivable billing and collection processes including supervision, hiring, guidance and direction of staff;
  •    Review and initiate staff development activities;
  •    Monitor/ coach area supervisory staff to ensure that proper priorities and service levels are established and maintained;
  •    Recommend, plan, develop and implement new or innovative procedures to improve efficiency and the overall success of collection activities;
  •    Recommend and implement changes to Corporate Policies and Standard Operating Procedures as required;
  •    Provide leadership to ensure high productivity to realize corporate priorities;
  •    Manage debt collection activities undertaken by both internal staff and on behalf of the City by external service providers, such as collection agencies and bailiffs;
  •    Ensure accuracy of commissions paid to external collectors; 
  •    Ensure that all collection activities are compliant with applicable legislation, Municipal Act,  City policies and By-laws, and Memorandum of Understanding with the Ministry of the Attorney General for POA fine activities;
  •    Manage the Tax Sale process in strict compliance with the requirements of the Municipal Act, Ontario Regulations, and court precedent;
  •    Represent the Department/City in meetings with internal and external customers, suppliers, tribunals, legal proceedings, professional associations, and municipal and provincial governments;
  •    Responsible for the accuracy and balance of the Accounts Receivable system ;
  •    Ensure a proper system of internal controls are in place for entries to TXM 2000 tax system, CAMS, the Integrated Court Offences Network (ICON), the Accounts Receivable system and related General Ledger entries; 
  •    Review and authorize cheque requisitions and reconciliations for the distribution of the POA fines collected on behalf of other municipalities and government agencies; 
  •    Responsible for the approval and posting to the general ledger of journal entries for POA revenue and general accounts receivable. 
  •    Review doubtful accounts and make annual financial provision for doubtful allowance in the general ledger.
  •    Responsible for identification of uncollectable accounts (POA, property tax and general accounts receivable) and preparation of Council reports for write-off of accounts.
  •    Prepare reports as required for Council information and approval
  •    Prepare and monitor the annual budget for all accounts under Corporate Collections responsibility.
  •    Prepare related schedules of annual Financial Information Return (FIR) as needed;
  •    Establish and maintain a high level of professional customer service in balance with  effective collection processes;
  •    Responsible for managing the procurement process (Request for Proposal, Request for Quote) and administer contracts with external vendors related to the operation of the Collections unit.
  •    Collaborates with systems administrators and vendors in preparation of business requirements, testing and deployments of any new software for the Collections unit.
  •    Establish and maintain a high level of professional customer service in balance with effective collection methods;
  •    Provide assistance/backup to Supervisor of Tax Collection and Collections Group Leader as required;
  •    Ensure that records retention is in compliance with legislative and by-law requirements.

SELECTION CRITERIA:

EDUCATION:

•    Post secondary degree in Business Administration or other relevant discipline. 

EXPERIENCE:

•    5 years senior supervisory experience in a unionized environment\
•    Collection experience is required

OTHER SKILLS AND ASSETS:

•    Completion of a CPA designation (CA, CMA, CGA) is considered an asset
• Sound knowledge of The Municipal Act with exceptional understanding of Taxation and Tax Collection requirements
• Knowledge of public sector operations and PeopleSoft financials modules are an asset
• Excellent organizational skills with acute attention to detail
• Exceptional communication skills along with superior report writing, performance and work record.

Additional Information

Interview: Our recruitment process may be completed with video conference technology.

**Various tests and/or exams may be administered as part of the selection criteria.

As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available.

If this opportunity matches your interest and experience, please apply online at: www.brampton.ca/employment by 10/21/2026 and complete the attached questionnaire.

We thank all applicants; however, only those selected for an interview will be contacted. The successful candidate(s) will be required, as a condition of employment, to execute a written employment agreement. A criminal record search will be required of the successful candidate to verify the absence of a criminal record for which a pardon has not been granted.

As part of the application process, applicants will be invited to complete a self identification survey. The survey is voluntary. Participation in the survey will have no impact on hiring decisions. All information collected is confidential and will not be shared with the hiring manager. The surveys will be anonymized and will be kept separate from applicant or employee files, such that the individuals who completed the surveys will not be identifiable. The results of the survey will assist in the analysis of disaggregated metrics for organizational planning purposes and our commitment to advance and foster diversity, equity, and inclusion. The City may use anonymized data to produce aggregate reports for internal or external use.

The City of Brampton uses email to communicate with applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. Time sensitive correspondence is sent via email (i.e. testing bookings, interview dates) and it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the employment opportunity and your application will be removed from the competition.

If you would like to request content in an alternate format, please contact the Accessibility office by submitting a new Alternate Format Request.

The City is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environments. If you require any accommodations at any point during the application and hiring process, please contact TalentAcquisition@brampton.ca or 905.874.2150 with your accommodation needs, quoting the job opening ID#, job title. Any information received relating to accommodation will be addressed confidentially.