Accounting Clerk

Date: June 25, 2025

Reporting To: Manager of Revenue and Taxation

Hours of Work: 35 Hours per week, as assigned

Salary: $31.84/hour (as per the 2026 Collective Agreement)

RECEPTIONIST / CLERICAL DUTIES

• Telephone, reception and customer service.
• Basic knowledge of the various municipal departments and ability to direct enquiries.
• Operation of switchboard phone systems, voice mail, dispatch and internal communication systems.
• Maintain call log and dispatch as appropriate.
• Preparation of courier deliveries (eg. Purolator) 

ACCOUNTING DUTIES

Accounts Payable:

• Validation of invoice coding distributed to Department heads and received pre-coded from Department heads.
• Processing disbursements in a timely manner by cheque, electronic fund transfer or by internet banking.
• Preparation of disbursement reports for Council.
• Reconciliation of vendor statements.
• Daily bank reconciliation and preparation of journal entries.
• Filing vendor disbursements and invoices.
• Month-end reconciliation of accounts payable to general ledger.
• Maintaining capital expenditures in asset management software.

Accounts Receivable:

• Entering cash receipting for property taxes, other departments and other revenues.
• Balancing cash receipting batches on a daily basis by payment type (i.e. cheque, interac, cash and electronic fund transfer).
• Processing and submitting pre-authorized payments files to financial institutions; uploading and updating the files into the accounting software.
• Processing property tax interest charge on delinquent accounts on a monthly basis.
• Maintaining property tax ownership changes and validating data with MPAC.
• Sending notices for arrears on a monthly basis.
• Preparation of property tax billing (for interim, final, supplemental, cancellation and omissions) and balancing assessment values with MPAC data.
• Balancing the aged accounts receivable trial balance to the general ledger.
• Maintaining property tax files by roll number; recording changes to addresses, deeds, severances and other legal information or correspondence.

OTHER DUTIES

• Problem solving using established guidelines and policies.
• Any other duties as assigned within the general scope of the collective agreement.

QUALIFICATIONS & REQUIREMENTS

• Minimum two year post-secondary education in the fields of accounting or business administration.
• Fluent in both official languages (oral and written)
• Knowledge of Microsoft software (Word, Excel, Outlook) and general office equipment (ex. fax, stamp machine, photocopier).
• Problem solving capabilities.
• Organization and time management skills.
• Ability to work independently and with others.
• Excellent customer service skills.

APPLICATION INSTRUCTIONS

Applications for this position will be accepted, in confidence, until July 21 at 4:00 p.m.

Please clearly identify the position you are applying for and include the job title in the email subject line. Resumes and cover letters must be submitted as Word or PDF attachments only. Incomplete applications or submissions in other formats will not be considered.

Applicants are to send a resume to:   

Sonal Brahmbhatt CHRP, HR/Payroll Coordinator

225 Holditch Street, Suite 101, Sturgeon Falls, ON P2B 1T1

e-mail: hr@westnipissing.ca

Please find the job posting at https://www.westnipissing.ca/town-hall/employment/

Manager of Taxation and Payment Processing 

Employment Type:  Regular Full Time 

Hours of Work:  35 

Job location:  City Hall 

Pay:  $110,794 To $138,495 Annual 

Grade/Band:  11 

Job Posting Start Date:  7/9/26 

Job Posting End Date:  8/5/26  

Job Description:  

Overview 

This position reports to the Director, Revenue Division and manages the taxation and payment processing team within the revenue division, overseeing all property tax billing, including payments in lieu of property taxes, and payment processing for property tax, utilities, and miscellaneous receivable accounts.  

This role involves developing, recommending, implementing, and monitoring policies and procedures related to these functions. Additionally, the position supervises the assessment base management function, including reviewing and appealing property assessments from the Municipal Property Assessment Corporation.  
The role contributes to the City’s budget and reporting processes by providing guidance and oversight on account reconciliations and working paper preparation. The position is also responsible for identifying, leading, and executing complex projects aimed at improving departmental efficiency and enhancing the overall customer experience for the city’s residents. 

The successful candidate will require excellent interpersonal, communication and negotiation skills. 

Responsibilities 

Leadership and Team Management 

Directly manage the work of 7 to 8 staff including two designated staff with primary responsibility for their hiring, training, directing, and performance management. 

Promote a safe, compliant, and customer focused work environment. 

Set priorities, develop work plans, motivate, and work with staff to ensure the Divisional goals and objectives established by the Director are met. 

Provide support and direction to staff regarding complex or challenging situations which require supervisory decisions.  

Ensure a customer service approach is taken in support of other City divisions. 

 Operations and Financial Management  

Responsible for managing the billing of property taxes for the residents of the City. 

Provide expertise in interpreting complex property tax legislation and analysis, ensuring compliance and consistency for all taxpayers. 

Approve tax adjustments, rebates and deferrals in accordance with applicable legislation, policies, agreements, etc. 

Report and formulate tax policies and by-laws in accordance with legislation and Council directives. 

Responsible for the administration of the property tax roll and billing in accordance to by-laws and legislation. 

Ensure compliance with legislation (Municipal Act, Assessment Act, GAAP, etc.). 

Contribute to budget preparation, financial reporting, and Council reports. 

Manage all payment processing related functions for property tax, utilities, and miscellaneous receivable accounts, including developing, recommending, implementing, and monitoring all related policies and procedures. 

Responsible for the review and management of all accounts receivable and cash receipts functions, including collection and cash handling activities. 

Deal with difficult customers; diffuses escalated situations; and resolves customer issues in a diplomatic, professional, and empathetic manner. 

Provide backup for the Manager, Billing and Customer Service in the absence of that incumbent. 

 Project Management and Continuous Improvement 

Lead and deliver complex projects to improve efficiency and customer experience. 

Identify opportunities for process automation and service enhancement. 

Collaborate with internal stakeholders across departments. 

Provide strategic input on corporate initiatives impacting revenue services. 

Monitor and report on project progress, risks, and outcomes. 

 Assessment Base Management 

Manage all hearings and meetings related to the Assessment Review Board, to protect assessment integrity and minimize losses. 

When required, Act as the City’s representative at Assessment Review Board hearings. 

Report to Council on tax and assessment related matters.  

Ensure the integrity of the City’s assessment roll including working with MPAC to maximize. integrity and growth. 

Responsible for overseeing assessment services for all City Departments. This includes the development of programs necessary to preserve and enhance the assessment base, the approval of all assessment and tax adjustments that may or may not result in changes to the  
assessment base and appealing properties in the City that are incorrectly assessed. 

Perform other duties as assigned. 

Education 

Minimum 4-Year Honours Degree in a related field (e.g. Business Administration, Economics). 

Experience 

Minimum 4 years of related experience. 

Experience in a municipal or not-for-profit setting is considered an asset. 

Additional Requirements 

Canadian Chartered Professional Accounting (CPA) designation. 

Municipal Tax Administration Program (MTAP) from the Ontario Municipal Tax and Revenue Association (OMTRA) preferred. 

Knowledge, Skills, and Abilities 

Superior communication skills, both written and oral. This position will need to communicate information in a way that can be easily understood by other City staff, Council, and the public. 

Demonstrates strong leadership and inter-personal skills in order to direct, develop, motivate and support staff in achieving short- and long-term goals and objectives. 

This role offers the opportunity to work collaboratively on-site at City Hall, fostering strong team connections and in-person service excellence.  Remote work is not available for this position. 

Reliable with a good attitude and employment record. 

Department:  FIN-Financial Services Department 

Division:  FIN-Revenue Division 

Union Code:  Non Union, Management 

Req Id:  968 

Job Code:  0832 

Number of Openings:  1 

Please apply online  

Tax Collector – Financial Clerk

Reports To:  Treasurer

Catagory:  Permanent Full-Time

Updated:  July2026

Location:  Centreville, In Person

Wage:  $38.16 – $44.64/hr (37.5 hours/week)

Posting Date:  July 17, 2026

Closing Date:  August 1, 2026                      

Position Summary

The Tax Collector – Financial Clerk for the Township of Stone Mills is responsible for managing and administering the collection and reporting of municipal taxes. Reporting directly to the Treasurer, this position is critical in ensuring accurate and timely tax collections, executing billing processes, addressing delinquent accounts, and handling tax adjustments and rebates. Additionally, the role includes the responsibility of maintaining precise financial records and documentation and effectively communicating with staff to resolve any inquiries and issues.

As a part of the finance department, the Tax Collector – Financial Clerk plays a pivotal role in upholding the financial integrity of the township, adhering to established fiscal policies, and enhancing overall operational efficiency. This position demands a professional with experience in financial management within a municipal setting, strong organizational skills, and comprehensive knowledge of tax legislation and compliance requirements.

Minimum Qualifications

• Excellent public relations, written and communication skills
• AMCTO designation is considered an asset.
• 3-5 years of experience in a municipal tax role.
• Post secondary education in Accounting, Finance, or related field.
• Successful completion of, or willingness to complete, the Municipal Tax Administration Program.
• Proficient in using computerized accounting systems.
• Strong skills in Microsoft Office Suite, including Excel, Word, and Outlook
• Valid G class driver’s license in good standing.

Specific Skills, Abilities and Knowledge

• Ability to perform precise calculations and financial assessments to ensure accuracy in tax and financial processes.
• Prepare documents, manage data entries, and reconcile accounts to prevent discrepancies.
• Strong understanding of municipal, commercial, and industrial tax regulations, and general financial legal requirements.
• Effective in resolving taxpayer inquiries and coordinating with various stakeholders through clear, professional communication.
• Proficient in managing multiple tasks systematically and maintaining organized records and reports.
• Skilled in using computerized accounting systems for various financial operations including database management.
• Capability to address and resolve financial issues, delinquencies, and discrepancies efficiently.
• Competent in representing the township in formal settings and negotiating under challenging circumstances.
• Experienced in leading special projects and ensuring they are completed efficiently and on schedule.
• Ability to handle complete payroll processes, adjust payroll setups, and manage related changes accurately.
• Adept in submitting grant applications, meeting reporting requirements, and assisting with audit preparations.
• Ability to work effectively independently and as a team player.
• Ability to deal with difficult situations and handle effectively.
• Understanding of confidentiality and accessibility issues when working with the public
• Assist with the TOMRMS filing system for the department

Key Responsibilities and Duties

Tax Collector

1. Maintain and ensure the accuracy of all Tax Levy calculations to meet municipal obligations.
2. Administer and coordinate tax billing and collection processes.
3. Balance tax receivables with the General Ledger (G/L).
4. Prepare the tax roll as required.
5. Calculate and post monthly reporting, post penalties, and issue past-due notices.
6. Collect delinquent tax accounts, including overseeing municipal tax sale proceedings.
7. Complete tax adjustments as required and approved.
8. Prepare, submit, and follow up on Payment in Lieu applications.
9. Prepare G/L accounts for education and upper-tier transfers.
10. Process pre-authorized tax payments.
11. Prepare all taxation and payment-in-lieu schedules for year-end audits per Financial Information Return (FIR) requirements.
12. Prepare and issue tax certificates as per the Municipal Act, upon request and payment.
13. Respond to tax inquiries — written, at the counter, and by telephone.
14. Maintain and process telephone/PC banking payments from taxpayers and mortgage companies.
15. Process and post all taxation and other revenue transactions.
16. Update the taxation database for changes in mortgages, addresses, and ownership.
17. Prepare all assessment adjustments required including SCIFs, Minutes of Settlement, section 357, Tax Incentive Approvals, and Supplemental and Omitted listings.
18. Coordinate with MPAC/OPTA/Agri Corp for reporting and inquiries.
19. Represent the municipality at assessment review board hearings as required.
20. Mail out of Property Tax Arrears notices after each tax due date.

Finance Clerk

1. Assist the Treasurer with year-end audit procedures.
2. Responsible for processing payroll, including the implementation of any payroll changes or adjustments related to employee setups or terminations.
3. Assist with grant applications and fulfill reporting requirements.
4. Review cash receipt deposits to ensure accuracy.
5. Conducts municipal banking and internal audit, including bank deposits.
6. Assist with the balancing and reconciliations of General Ledger (G/L) accounts.
7. OMERS administration including hires, terminations, leaves as well as remitting monthly payments.
8. Assist Treasurer with coordination, preparation, review, reporting and policing of the Townships Operating and Capital budgets.
9. Perform bank reconciliations for operating and reserve accounts, including all associated journal entries.
10. Benefits administration including hires, terminations, disability leave reporting and remitting payments.
11. Issuing Record of Employment forms

Note:  The above duties are representative of a typical position and are not to be construed as all-inclusive.

Working Relationships

Internal

This position reports to the Treasurer and has no direct reports

All staff

External

Taxpayers/ratepayers, vendors, auditors, community groups, provincial ministries, other municipalities, and agencies.

Municipal Property Assessment Corporation (MPAC)

Online Property Tax Analysis (OPTA)

Working Conditions

• Predominantly situated at dedicated workstations with necessary computing equipment.
• Structured office setting that is well-lit, climate-controlled, and equipped with standard office furniture to support prolonged periods of desk work.
• Frequent use of phones and email for communication is required.
• A significant portion of the duties include face-to-face service provision to the public, other municipal departments, and external agencies.

Hours of Work

• Normal hours of work are Monday to Friday (37.5 hours/week);
• Normal Office Hours are Monday: 8:30am – 6:00pm, Tues-Thursday: 8:30am – 4:30pm, Friday: 8:30am – 12:30pm
• Additional hours may also be required for Council/Committee meetings, Township business, Community events, and Conferences on weekends and/or evenings.

The Township offers a comprehensive benefits package and participation in the OMERS pension plan. Interested candidates are requested to submit a cover letter and resume by 11:59 PM, Sunday, August 1, 2026, with a cover letter clearly marked “Tax Collector – Financial Clerk”:

Please send to:
Township of Stone Mills
Jason White, CAO
4504 County Rd 4
Centreville, Ontario
K0K 1N0
Email: careers@stonemills.com

Careers | Township of Stone Mills

We thank all applicants that apply and advise that only those to be interviewed will be contacted.  In accordance with the Municipal Freedom of Information and Protection of Privacy, personal information is collected under the authority of the Municipal Act 2001, S.O. 2001, c. 25, and will be used for the purpose of candidate selection.

The Township of Stone Mills is an equal opportunity employer committed to inclusive barrier-free recruitment and selection process.  If you require this document or correspondence in an alternate format, please contact the above noted contact for accommodation.